(Deadline 14 April 2024) – mucuruzi.com

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Rwanda HR and Office Administrator at Land O’Lakes Venture37: (Deadline 14 April 2024)

Rwanda HR and Workplace Administrator at Land O’Lakes Venture37: (Deadline 14 April 2024)

Rwanda HR and Workplace Administrator

Kigali, Rwanda

Posted: 13-Mar-2024

Ref#: 1795

HR and Workplace Administrator

Location: Kigali, Rwanda

Background:

Land O’Lakes Venture37 is a 501(c)(3) nonprofit serving to communities all over the world construct economies by strengthening agriculture from farm-to-fork, serving to companies develop, and linking farmers to markets. Since our begin in 1981, we now have been leveraging almost 100 years of experience in crop inputs, agricultural insights, dairy and animal vitamin from our shut affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness dedicated to fulfilling its goal of feeding human progress.

Our crew is made up of almost 350 staff who’re dedicated to market-led approaches, and enthusiastic about collaborating domestically to create lasting inclusive financial progress. By unlocking the potential of agriculture for the final 36 years, the lives of greater than 3 million folks have been reworked by way of almost 300 packages in additional than 80 international locations. Land O’Lakes Venture37 has been working in Rwanda since 2007.

Place Description:
The HR and Workplace Administrator is predicted to supply help throughout all Land O’Lakes Venture37 venture groups, facilitating key features in the direction of reaching an environment friendly nation workplace.

Place Abstract:

This place helps all Venture37 venture actions in Rwanda, coordinating the workplace services and human useful resource practices and insurance policies, and supporting the management of the initiatives. The HR and Workplace Administrator is chargeable for clean and environment friendly workplace operations, administrative, and HR procedures. The incumbent may also work intently and help the Finance and Administration Supervisor to make sure clear and honest procurement of products and companies making certain compliance with USAID procurement and value accounting. The HR and Workplace Administrator supervises and schedules drivers and workplace cleaners (each employees and contractor).

Major Tasks:

HR Assist

  • Coordinate in nation/native hiring initiatives and onboarding of staff by way of staffing plan, job postings, choice course of, background checks and speaking new hires to HQ HR.
  • Keep an entire set of documentation for recruitment, employment, onboarding, and human useful resource administration utilizing the Workday system and exhausting information.  Collaborate and talk with the hiring supervisor, Venture37 HR administration, and Chiefs of Occasion.
  • Function level of contact for HQ HR and supply basic HR, expertise and efficiency help to program administration and employees.
  • Assist in native employment packages with employees advantages suppliers together with medical and different insurances and administer to employees.
  • Methods/Workday help
    • Function level of contact for V37 methods administration together with new worker entry to methods.
    • In-country Workday help offering assets/coaching to staff and managers with hiring, expertise and efficiency administration and termination processes.

Workplace Admin, Logistic and Procurement Assist

  • Assist within the administration of Venture37 workplace facility and coordinate day-to-day workplace operations.
  • Work and collaborate with technical managers and different venture employees to (i) outline specs and necessities for equipment, gear, and consultancy or different specialised companies and (ii) to determine potential certified suppliers and repair suppliers.
  • Put together procurement authorization varieties, secures signatures, prepares and points requests for quotations, analyzes bids, and assists with negotiations with suppliers, service suppliers, and consultants.
  • Put together documentation to facilitate vendor and marketing consultant choice selections by venture employees and managers, utilizing standardized templates and following approval authority ranges.
  • Keep an entire set of documentation for all procurements of fine and companies and contracting of particular person consultants, submitting the supporting documentation to award buy orders, authorize contracts and agreements, and safe vendor funds. Use the usual templates and collaborate and talk with the Venture37 venture administration crew.
  • Coordinate and facilitate journey and logistics for workers and consultants and help with planning, organizing, and implementation of logistics for venture occasions and conferences.
  • Make the most of Sharepoint a information administration system, to add and retain key paperwork.
  • Every other duties as could also be assigned by supervisor every now and then.

Reporting & Supervision:

  • The place stories to the Venture37 Finance and Administration Supervisor.
  • The place supervises the Venture37 workplace cleaner, venture drivers, and different out-sourced contractor personnel.

Required {Qualifications}: 

  • School or certification in administration, Human Useful resource, Enterprise Administration or different related enterprise discipline
  • Minimal of 4 years related and demonstrated work expertise in an HR and Workplace administrative position.
  • Robust understanding and dedication to strict confidentiality
  • Excessive degree of competency and information of MS Workplace software program functions and examples of utilizing expertise to create effectivity and share data.
  • Good understanding of aggressive procurement practices.
  • Should exhibit unquestionable ethics and integrity
  • Robust collaboration and interpersonal abilities
  • Wonderful organizational abilities with an emphasis on planning and a spotlight to element
  • Confidence and wonderful abilities in written and verbal communication.
  • Oral and written fluency in English and Kinyarwanda.

Desired Expertise and {Qualifications}:

  • College diploma in enterprise administration, Human Assets or associated discipline strongly most well-liked.
  • Earlier expertise in a global growth group.
  • Earlier expertise with a donor funded venture.

Software Hyperlink: Click on right here

Deadline: 14th April 2024

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