Human Sources and Operations Specialist 

Place Location: Kigali, Rwanda

Venture Proposal Title: Human Sources and Operations Specialist

Anticipated Begin Date: Instantly 

EDUCATION DEVELOPMENT CENTER (EDC)

Training Improvement Heart (EDC) is a worldwide nonprofit that advances lasting options to enhance schooling, promote well being, and increase financial alternative. Since 1958, we’ve got been a frontrunner in designing, implementing, and evaluating highly effective and modern applications in additional than 80 international locations world wide. EDC promotes fairness and entry to high-quality schooling and well being companies and merchandise that contribute to thriving communities the place folks from various backgrounds be taught, dwell, and work collectively. We assist an inclusive office tradition that embraces many views and broadens our understanding of the communities we serve, enhancing and enriching our work.  EDC is dedicated to fairness, variety, and inclusion within the office. 

Venture Description

The first function of the 3-year, USAID-funded Ibitabo Hose Kubana Bose (IHKB) Venture is to strengthen the market system for instructing and studying supplies and enhance the amount, high quality, affordability, and accessibility of books and different studying supplies (bodily and digital) in faculties, houses, and communities, contributing to improved studying outcomes. 

Abstract of Obligations:

The Human Sources and Operations Specialist will probably be answerable for EDC’s Rwanda Human Sources and Operations actions underneath the steering and supervision of the Finance and Administration Supervisor. He/she is going to make sure that challenge Human Sources and operations perform easily in accordance with EDC insurance policies and procedures and in compliance with donor necessities.  He/she will probably be in control of EDC ‘s day-to-day Human Sources and operations actions together with: Payroll administration, timesheet administration, consultancy contracts; procurement, transport and logistics, operational technique, and assist service administration in order that the challenge’s applications can run easily and cling to constant group HR & operations insurance policies and procedures. He/she is going to supervise the operations and procurement staff, together with procurement assistant, drivers, workplace cleaners and safety.

He/she is going to successfully work together with a various workers, interact as a member of a staff, settle for suggestions, troubleshoot questions or issues and search assist, and take part in common planning actions with technical groups for seamless administrative and logistical assist, supervision and assist as wanted. This place studies to the Finance and Administration Supervisor.

Important capabilities embody [but are not limited to]: 

HUMAN RESOURCES:

• Guarantee compliance and alignment of EDC’s HR insurance policies and practices to Rwanda Labor Regulation.
• Lead workers recruitment duties together with: job postings, shortlisting of candidates, setting interviews schedules, submitting of workers choice course of;
• Keep all HR file holding system and information corresponding to personnel information and the workers trip plan and use as per EDC coverage.
• Guarantee implementation of time and attendance coverage by challenge workers as per EDC inner guidelines.
• Be sure that workers submit their timesheets on a well timed foundation, accumulate, and evaluate timesheets for accuracy.
• Liaise with the management and Finance and Administration Supervisor in organizing workers staff constructing actions and workers conferences.
• Liaise with Finance and Administration Supervisor in orienting new workers to the EDC coverage and procedures manuals.
• Be sure that personnel information in addition to some other personal and delicate info are securely saved and never accessible to wider workers to guard the privateness and confidentiality of all workers.
• Make obtainable all HR & administration templates to challenge workers.
• Liaise with Finance and Administration Supervisor, and EDC Residence Workplace in updating the Insurance policies and Procedures Handbook each time wanted.
• Take the lead in creating applicable native human useful resource practices, studying {and professional} growth initiatives, and help with the native Insurance policies, Procedures and Methods.
• Supervise HR and Operations assist workers.
• Plan, manage and independently perform workload priorities to make sure clean and well timed coordination and manufacturing.
• Apply organizational phrases, procedures, techniques, and insurance policies.
• Carry out some other duties as could also be requested by the supervisor.

PROCUREMENT:

He/she is going to guarantee that probably the most affordable, honest, expeditious, and applicable procurement decisions are made in a clear method in accordance with EDC and USAID procurement processes. This consists of: 

• Lead the procurement of products and companies from native distributors
• Be sure that the phrases of reference embody the right specs
• Develop and coordinate sourcing technique
• Lead the method for provider choice and analysis
• Guarantee high quality Assurance
• Bid evaluation: evaluate, guarantee accuracy, and approve based mostly on the edge.
• Buy requisition and Buy order: evaluate, guarantee accuracy, and signal

LOGISTICS:

Transport:

• Be sure that EDC’s tools and autos have the flexibility to carry out at acceptable requirements.
• Oversee car registration, upkeep, journey plans, mileage, gasoline and driver efficiency.
• Be certain first aids and emergency contacts in every car is updated
• Make sure the accuracy and completeness of car log books
• Make sure the safety of autos in Kigali and the sector.
• Finances for transportation and logistics actions.

Conferences:

• Obtain and Overview requests.
• Overview, guarantee accuracy, and signal on buy requisitions and Buy orders.
• Vet the venues
• Be certain individuals lists, picture/video disclaimers, and different required paperwork are stuffed in

Lodge reserving and airport choose up for STTAs:

• Supervise lodge bookings and manage the airport choose up.
• Work together with senior administration on points associated to the guests’ transportation and logistics.

Inventory:

• Overview and approve the inventory report.
• From time-to-time conduct inventory counting
• Approve request for inventory (in & out)
• Supervise the inventory tidiness.

Workplace upkeep, cleansing and safety:

• Approves and supervise the workplace upkeep and safety
• Accountable for the upkeep of workplace premises, provides and tools.

Registration:

• Accountable for challenge registration and insurance coverage renewals.

Leases

• File all of the leases
• Prepare leases for the challenge workplace and worldwide workers residences (together with in search of homes for worldwide workers when wanted)
• Put together leases for management evaluate and HQ approval
• Do the safety test for residences.

Contract Administration

• Handle all contracts from service suppliers.
• Handle all contracts from consultants
• Would be the liaison with third celebration service suppliers corresponding to safety, sanitation and utility suppliers
• The HR& operations coordinator will make sure that commonplace procedures are adopted when third celebration service suppliers are employed and that the third celebration correctly executes in accordance with the phrases of the settlement.

IT

• Supervise the workplace community
• Handle all EDC-Rwanda IT Gear
• Approve IT Marketing consultant invoices and timesheet
• Share studies as wanted.
• Guarantee telecommunication and connectivity are addressed and resolved.

Safety & security focus (SSFP)

• Function the SSFP focus for EDC-Rwanda
• Liaise with Safety Director from the house workplace
• Do safety checks as wanted.
• Replace the Emergency Motion plan as required.
• Orient new workers on EDC Safety
• Hold file of all incidents studies.

Organizational Relationship

• Supervisor: Finance and Administration Supervisor
• Supervisees: HR and Operations assist workers

Training Requirement:

• A Bachelor’s in Administration, Human Sources, procurement, Enterprise research or different associated fields from a acknowledged establishment
• Different related skilled/administration certifications
• Greater schooling diploma most popular 

Expertise and Expertise: 

• A minimum of 6 years of working expertise in each HR and Operations roles, with at the least 2 years of supervisory expertise in operations, Human assets, upkeep, and/or administration.
• Demonstrated capacity engaged on a number of and sophisticated actions concurrently.
• Familiarity with donor-funded procurement guidelines and laws (notably expertise with USAID procurement laws) will probably be a bonus.
• Skill to oversee, preserve confidentiality and use sound judgment on delicate issues.
• Skill to develop efficient work plans and priorities to be able to meet enterprise aims.
• Demonstrated experience in negotiation, battle decision and stakeholder administration.
• Good analytical and problem-solving abilities.
• Skill to handle tight deadlines and ship excessive volumes of labor with minimal or no supervision.
• Information of Administration processes, procurement, logistics, HR techniques and ideas.
• Information of laptop packages (together with Excel, Phrase, PPP and different)
• Teamwork
• Interpersonal relations
• Confidentiality and Moral habits.
• Fluency in English and Kinyarwanda
• Robust organizational and analytical abilities
• Wonderful written and oral communications abilities

Utility course of:  candidates ought to submit their software through e-mail ryp@edc.org addressed to the EDC Nation Director, together with a CV and Cowl letter, not later than July 03^rd, 2023

Please be aware that solely shortlisted candidates will probably be contacted. 

EDC is dedicated to enhancing the variety of its workforce and guaranteeing an equitable and extremely inclusive work setting. EDC is a smoke-free office, and gives a supportive work setting, aggressive wage, and wonderful advantages. Girls are inspired to use.