Job Title: Entrance Desk Administrative Assistant
Studies to: HR Supervisor
Location: Kigali, Rwanda
Place Overview
This place is chargeable for offering administrative companies to school members, employees members, college students and College guests by disseminating related info in addition to offering instructions.
Duties
·Act as the purpose of contact for inside and exterior shoppers on the central service division every day to make sure shoppers, employees and college students are attended to in an orderly trend;
·Present help in workplace house administration via rearranging and designating staffs to make sure correct utilisation of the house;
·Preserve an digital and arduous copy submitting system, together with recording outgoing and incoming courier and invoices in addition to guaranteeing common checking of UGHE Mail Field for different incoming couriers in liaison with Kigali Entrance Desk Administrative Assistant.
·Triaging incoming requests, queries, cellphone calls, and invites;
·Help within the requisition of workplace provides and despatch of the identical to numerous workplace.
·Preserve full and correct entrance desk logs, together with each day interplay varieties detailing all the problems and suggestions given;
·Present program and occasion help by answering questions and guiding individuals to the suitable location;
·Acts as buyer care advisors of the College by suggestions and ideas with acceptable justification when essential to guests, college students and employees members;
· Help in reserving assembly rooms and allocation workplace house in liaison with Administration and Campus Operations groups; and,
·Help in resolving any administrative issues and carry out different duties as assigned.
{Qualifications}
·Minimal of bachelor’s diploma communications, enterprise administration, Public relations or associated subject from a recognised establishment
·Minimal of two years of labor expertise in offering administrative companies;
·Fluency in Microsoft Phrase, Excel, PowerPoint and Google Drive
·Intermediate expertise in processing monetary transactions.
·Potential to work independently and take initiative; should be a fast learner, capable of multi-task and simply adapt to altering circumstances;
·Distinctive interpersonal abilities together with skill to work together professionally with culturally various employees, companions, and shoppers;
·Superior organizational abilities and capability to deal with a number of assignments and meet deadlines with consideration to element and high quality;
·Potential to successfully work on a workforce in a posh, fast-paced atmosphere;
·Demonstrated maturity and judgment;
·Ardour for social justice and need to contribute to world well being schooling;
·Potential to collaborate successfully with culturally various employees throughout departments and organizations; and,
·Quick learner of the establishments packages and providing.
Tips on how to apply
Candidates ought to present: (1) a curriculum vitae, (2) a canopy letter, (3) a private assertion addressing candidate’s expertise working in a associated subject, (4) names and make contact with info of three skilled references who can attest to expertise in schooling, management and administration expertise; not less than one in every of these references ought to be a direct supervisor and (5) copies of all levels earned and present skilled certifications.
Please add your cowl letter, private assertion, and proof of levels attained as a single PDF file below “Extra Information” on the applying web page.
Organizational Profile
College of International Well being Fairness (UGHE) is a brand new type of college centered on coaching the following technology of worldwide leaders in well being care supply. The College launched in Rwanda in September 2015 with the Grasp of Science in International Well being Supply (MGHD). By an instructional expertise uniquely rooted within the values of fairness, college students are empowered to each ease struggling on the bedside and drive transformational, systemic modifications to the well being system. UGHE additionally gives its mannequin for well being care supply via a portfolio of personalized Government Schooling certificates programs to develop professionals utilizing crucial competencies central to strengthening well being care supply techniques.