Emptiness discover – Worldwide Group for Migration (IOM)

VACANCY NOTICE

Open to Inner and Exterior Candidates

 Established in 1951, IOM is a Associated Group of the United Nations, and because the main UN company within the discipline of migration, works carefully with governmental, intergovernmental and non-governmental companions. IOM is devoted to selling humane and orderly migration for the advantage of all. It does so by offering providers and recommendation to governments and migrants.

IOM is dedicated to a various and inclusive surroundings. Inner and exterior candidates are eligible to use to this emptiness. For the aim of the emptiness, inside candidates are thought-about as first-tier candidates. 

Context:

Underneath the general supervision of the Chief of Mission (CoM) and the direct supervision of the Chief Migration Well being Officer (CMHO) the profitable candidate might be accountable for the finishing up the next duties and obligations in relation to the Migration Well being Evaluation Centre (MHAC) in Kigali Rwanda. The Senior Medical Assistant oversees the Name Centre and Information Processing/registration groups within the Migration Well being Evaluation Centre (MHAC). These groups present info, related to Well being Evaluation Packages, Applicant processing and different IOM providers to the migrants.  The incumbent might be accountable for performing routine administrative capabilities similar to switchboard operations, dealing with inquiries and offering refugee/immigrant help as mandatory. Underneath the.

Core Features / Obligations:

1. Set up the Medical Assistants Roster and assign varied duties within the unit in addition to actively take part in day-to-day scheduling;
2. Develop and preserve up-to-date MHAC’s Commonplace Working Procedures (SOP’s);
3. Supervise and practice Medical Assistants in compliance to the MHAC Medical Assistants’ SOPs;
4. Help in evaluation of assorted instruments pertaining to migrant circulation and satisfaction in MHAC – together with lively monitoring of scheduling traits.
5. Put together medical kinds, laboratory labels, serology code books, chest x-ray labels and each day scheduling of MHD well being assessments.
6. Be certain that reception space is effectively organized and presentable always.
7. Present correct info and solutions to phone and/or walk-in queries from candidates relating to their schedules and direct as required.
8. Help in bettering the integrity of buyer care work by proposing key fraud prevention measures.
9. Obtain all accomplished medical deferrals/furtherance, x-rays and different paperwork from MHD, replace the reception of the identical within the database and ahead to the migration well being doctor for clearance.
10. Oversee the completion of medical kinds, DNA packages and different medical paperwork and guarantee they’re transmitted to related companions, both by digital means or by courier providers. Confirm that appropriate contacts and bodily handle are used each time paperwork are transmitted by courier providers and guarantee to tell the receiving occasion of the parcel monitoring quantity electronically.
11. Updating MHD info on the nation MHD Web site.
12. Put together and submit month-to-month statistics on Well being Assessments carried out by MHD.
13. Put together correspondence to answer queries in respect to related issues of the MHAC. File incoming/outgoing letters, stories, memoranda, emails faxes in addition to IOM paperwork and kinds associated to IOM medical points.
14. Put together buy request kinds for procurement of apparatus and dealing supplies for MHD.
15.  Information administration follow-up together with the creation of queries to retrieve info from the database and responding to numerous follow-up wants;
16. Take part in cellular well being evaluation missions within the Area to offer IT/Database help.
17. Present Database/knowledge processing help to the Area and different MHD places as wants come up.
18. Recommend enhancements to strengthen inside management mechanisms; present inputs for brand spanking new procedures to enrich and/or adapt current directions in an effort to realize streamlining efficiencies.

Carry out such different duties as could also be assigned.

Required {Qualifications} and Expertise

Schooling

• College Diploma with a minimum of 4 years of related working expertise.

Or;

• Secondary Faculty Diploma with a minimum of six years of related working expertise. 

Expertise 

• Expertise in managing giant dynamic groups, with a customer support, IT or administrative background.
• Certificates in IT/Information entry is a bonus.
• Excessive laptop literacy in Home windows and MS Workplace is necessary, data of net web page design could be an asset.
• In-depth use of MS workplace functions, knowledge assortment and manipulation;
• Data of medical terminology, in addition to earlier secretarial and archival expertise, an added benefit; and,
• Earlier working expertise with NGOs or worldwide organizations is an added benefit.

• Data of knowledge administration ideas.
• Data of buyer care.

Expertise

• Not less than an intermediate stage of MS workplace expertise.
• Efficient managerial and management expertise within the provision of knowledge entry and buyer care.
• Analytical expertise.
• Wonderful communication expertise.
• Quick and correct typing.

Managerial Competencies

• Management: Supplies a transparent sense of path, leads by instance, and demonstrates the power to hold out the Group’s imaginative and prescient. Assists others to understand and develop their management {and professional} potential.
• Empowering others: Creates an enabling surroundings the place workers can contribute their finest and develop their potential.
• Constructing Belief: Promotes shared values and creates an environment of belief and honesty.
• Strategic pondering and imaginative and prescient: Works strategically to understand the Group’s objectives and communicates a transparent strategic path.
• Humility: Leads with humility and reveals openness to acknowledging personal shortcomings. 

Languages

Fluency English and Kinyarwanda is required. French is an added benefit. 

Required Competencies

Values

• Inclusion and respect for variety: respects and promotes particular person and cultural variations; encourages variety and inclusion wherever potential.

• Integrity and transparency: maintains excessive moral requirements and acts in a way according to organizational ideas/guidelines and requirements of conduct.

• Professionalism: demonstrates capability to work in a composed, competent and dedicated method and workouts cautious judgment in assembly day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes efficient collaboration inside and throughout models to realize shared objectives and optimize outcomes.
• Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is motion oriented and dedicated to attaining agreed outcomes.
• Managing and sharing data repeatedly seeks to be taught, share data and innovate.
• Accountability: takes possession for attaining the Group’s priorities and assumes duty for personal motion and delegated work.
• Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring, and motivational approach.

         Different

Any supply made to the candidate in relation to this emptiness discover is topic to funding affirmation.

Appointment might be topic to certification that the candidate is medically match for appointment   and verification of residency, visa and authorizations by the involved Authorities, the place relevant.

Solely candidates residing in both the nation of the obligation station or from a location in a neighboring nation that’s inside commuting distance of the obligation station might be thought-about. In all circumstances, a prerequisite for taking on the place is authorized residency within the nation of the obligation station, or within the neighboring nation situated inside commuting distance, and work allow, as relevant. 

How you can apply:

candidates are invited to submit their functions to iomrwandarecruitment@iom.int .

The topic of your e-mail MUST point out the reference code, the Place title in addition to candidate’s names

To ensure that an software to be thought-about legitimate, IOM will solely settle for functions which ought to embrace a accomplished Personnel Historical past Type (please obtain and fill it) and an software letter (not a couple of web page)

Solely shortlisted candidates might be contacted for the recruitment course of however topic background checks.