Position : Program CoordinatorDepartment: Global Conservation ProgramLocation: Kigali, RwandaReports to : Vice President, Field ConservationThe Wildlife Conservation Society (WCS) works to save wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. The Global Conservation Program (GCP) manages programs with staff distributed across New York and in more than 60 countries across the world.The Vice President, Field Conservation, (VP) is a key member of GCP leadership and senior management team and directly manages GCP’s portfolio of 13 regional programs. The regional programs are responsible for the implementation of WCS’s field conservation activities, and span the marine and terrestrial realms in Asia, Africa, and the Americas. Across these programs the VP provides strategic and operational support, fosters partnerships and funding opportunities, and represents WCS’s field program impact in international fora.WCS seeks a dynamic, well-organized, hard-working, and committed Program Coordinator to support the VP in ensuring the effective management and administration of WCS’s field conservation.Position Objectives: Provide high-level coordination and executive support for the Vice President of Field Conservation within WCS’s Global Conservation Program. Principal responsibilities will include communications coordination for the VP’s team, scheduling and preparation of meetings, organizing travel arrangements, and handling administrative tasks to support the VP’s work.
Principal Responsibilities, include but are not limited to
- Program Task Management and Coordination:
- Monitor and support effective communications for the VP, sorting and screening correspondence, supporting timely follow up
- Maintain program files, ensure proper document management
- Develop and manage a system for tracking of assigned tasks for improved communication and coordination on projects, shared work, and deadlines
- Assist with the development of program materials and correspondence, including communication, strategic and reporting documents
- Provide general administrative and executive support to the Vice President, including:
- Support preparations of meetings and events for VP including supporting the preparation of briefing notes, PowerPoint and other presentation materials.
- Perform ad hoc administrative projects.
- Travel Arrangements
- Arrange travel plans for VP, including transportation, lodging, registration fees, visas, etc., and any other travel requirements.
- Manage corporate credit card accounts, assist with expense management and prepare travel reimbursement reports.
- Conference and meeting planning and logistics.
- At least three years administrative assistant experience supporting senior level executives, ideally within a cultural institution, university, international nonprofit, or similarly complex non-profit organization. Experience working with the Board of Trustees is a plus.
- Bachelor’s degree or above
- Excellent computer skills and proficiency with Microsoft Office including Word, Excel, PowerPoint, Zoom. Experience with Slack is a plus.
- Excellent communications skills, both written and verbal.
- Mature proactive self-starter with strong work ethic, good judgment, well organized and the ability to set priorities and manage time efficiently, able to react to multiple varied requests in a timely manner.
- Strong interpersonal skills, an ability to work well with a wide variety of people in a team setting, and, ideally, a sense of humor.
- Experience working as part of a dispersed, remote team.
- Integrity, discretion and experience in maintaining confidentiality a must.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Outstanding organizational skills and close attention to detail, commitment to follow through and quality control.
- Effective “roll up the sleeves” work ethic.
- Flexibility to work in the evening and on weekends, as needed, depending on scheduled meetings or events
- Ability to travel to meetings or conferences, if requested
- An understanding of and commitment to conservation of wildlife and wild places and the mission of the Wildlife Conservation Society.
How to applyInterested candidates, who meet the above qualifications, skills and experience, should apply through the application tab below by November 15, 2022.WCS is an equal opportunity employer dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value.Salary RangeCompetitive salary commensurate with experience